Job Opportunities API

Reports to: Director of Production Location: Los Angeles, CA (on-site) *Please note, we prefer that the candidate be available Monday through Friday from 10AM - 2PM (PST). Employment Type: Part-Time, Hourly, Non-Exempt About Wantable   At Wantable, we’re redefining retail through personalization. Our membership-based model and proprietary technology empower us to curate products that help customers discover confidence and joy through style.  As a data-driven fashion company, we combine human intuition with algorithmic intelligence to  deliver personalized assortments – balancing creativity, analytics, and operational precision.  We're seeking a Sample & Materials Coordinator to own the physical flow, organization, and availability of all product samples and material assets within the Los Angeles office. About The Role As the Sample & Materials Coordinator, you will be responsible for receiving, tracking, organizing, maintaining, and distributing samples and materials throughout the product lifecycle—from prototype through production and marketing—ensuring they remain traceable, accessible, and available when needed. Success in this role requires exceptional organizational discipline, proactive communication, systems thinking, and the ability to leverage technology and AI-assisted tools to improve operational efficiency while maintaining exceptional accuracy across physical and digital sample management. This is a high-ownership role in a lean environment where attention to detail, process consistency, and a passion for apparel craftsmanship directly support successful product development and cross-functional collaboration. What You'll Do Sample & Materials Ownership Own intake, logging, tracking, and organization of all vendor shipments and samples across development and production stages. Manage samples across all development milestones (Proto, Fit, PP, TOP, Photoshoot). Maintain accurate digital records of sample receipt, movement history, location, and status. Standardize sample labeling and maintain organized, traceable sample storage. Coordinate incoming and outgoing shipments with vendors, contractors, fulfillment partners, and internal teams. Manage sample checkout processes and ensure timely return of borrowed samples. Coordinate sample requests for marketing photoshoots and maintain visibility into sample readiness and deadlines. Escalate missing samples, delayed deliveries, or tracking discrepancies promptly. Materials Library Management Maintain organized trim books, fabric libraries, color standards, swatch books, and other physical reference materials. Ensure consistent documentation, filing, and labeling standards across all sample and material libraries. Support cross-functional teams by locating and distributing requested materials. Maintain audit-ready storage areas that promote efficient product development. AI & Data Systems Utilize AI-assisted tools to improve routine communication, documentation, and sample tracking. Maintain structured digital sample libraries using standardized naming conventions. Apply lightweight automation and reporting tools to improve workflow efficiency, visibility, and accuracy. Identify opportunities for continuous process improvement through automation and standardized procedures. Cross-Functional Collaboration Serve as the primary point of contact for sample coordination across Product Development, Production, Tech Design, Merchandising, Marketing, and external partners. Provide timely sample status updates and communicate shipment information with internal teams and overseas vendors. Build strong working relationships while ensuring documentation standards and sample movement processes are consistently followed. Additional Functions Other duties as assigned. Duties, responsibilities, and activities may change