Job Opportunities API

Description POSITION SUMMARY The Marketing Coordinator plays a central role in planning, executing, and supporting all company events, location branding, and marketing operations. This individual is highly organized, detail-oriented, and thrives in a fast-paced environment where they balance multiple priorities. They work both independently and collaboratively, anticipate problems before they occur, and ensure a consistent brand experience across all touchpoints. POSITION RESPONSIBILITIES Events Management • Own end-to-end event coordination for trade shows, conferences, and internal company events — including venue research, contract negotiation, vendor management, scheduling, logistics, and setup/teardown • Develop and maintain a master events calendar and best-practice playbook to ensure consistent, professional event execution • Manage event budgets; track expenses, process invoices, and reconcile actuals against budget post-event • Create and manage a trade show lead capture and post-event follow-up process to accurately track ROI from event participation • Promote events through appropriate internal and external channels, including social media platforms such as LinkedIn and Facebook, to drive attendance Signage & Location Branding • Coordinate the design, production, and installation of signage for all company locations, ensuring brand consistency and quality • Maintain an up-to-date inventory of all signage assets, including location, condition, and replacement schedule • Partner with vendors to source and fulfill signage orders; manage timelines and approvals • Support rebranding initiatives or new location openings with signage planning and execution Company Store & Branded Merchandise • Manage the company-branded merchandise store, including vendor relationship, product selection, pricing, inventory levels, and fulfillment coordination • Ensure branded merchandise aligns with current brand standards and is replenished proactively • Coordinate distribution of branded materials for events, employee onboarding, and promotional campaigns Marketing Expenses & Budget Support • Track, code, and reconcile all marketing department expenses on a monthly basis • Process vendor invoices and purchase orders; serve as liaison between the marketing team and finance • Assist with budget forecasting and prepare expense reports for the Senior Marketing team • Manage vendor co-op programs by coordinating documentation and submissions with product teams Collateral, Campaigns & General Marketing Support • Maintain and update marketing collateral; evaluate relevance and coordinate reprints or redesigns with vendors or the internal team as needed • Coordinate and track all exhibition materials, promotional items, and printed assets, ensuring accurate inventory and proper storage • Support the Senior Marketing team in launching and promoting new products and solutions • Prepare PowerPoint presentations and supporting documents for meetings and sales initiatives • Maintain the annual marketing/sales calendar and communicate key dates to relevant stakeholders • Perform administrative duties as needed to support marketing operations • Stay current with industry trends by participating in training opportunities and reading trade publications • Undertake other duties as assigned by the Senior Marketing team ORGANIZATIONAL COLLABORATION • Strategic Sourcing • Internal Marketing Team Members • Inside / Outside Sales Team • Finance Department • Marketing Outsourced Vendors & Signage Suppliers • Facilities / Operations Teams (for location signage coordination) Requirements POSITION REQUIREMENTS Education & Experience • 5 years of experience in marketing, event coordination, or a related field • Experience managing vendor relationships, budgets, and multi-stakeholder projects • B2B marketing experience a plus Skills & Competencies • Strong organizational skills with a track record of managing multiple projects simultaneously and meeting deadlines • Excellent verbal and written communication skills; able to work effectively with both business and creative teams • Experience with event management, trade show logistics, and post-event reporting • Familiarity with print production and signage processes preferred • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Experience with project or event management tools (e.g., Asana, Monday.com, or similar) a plus • Ability to manage budgets, track expenses, and produce clear financial summaries • Self-motivated and capable of independent follow-through with minimal supervision • Maintains professional attendance, punctuality, and personal appearance • Results-oriented with strong attention to detail