Job Opportunities API

About Lumilens   At Lumilens, we are building the essential photonics infrastructure that will drive tomorrow’s AI supercomputing. From chip-to-chip optical interconnects to scalable photonic engines, Lumilens is ushering in a new era of computing that is faster, cooler, and dramatically more efficient. We are a well-funded startup, backed by Mayfield, and led by seasoned veterans who have built and scaled some of the industry’s most transformative technologies. This is a unique ground-floor opportunity to reimagine the optical layer from the silicon up and collaborate with world-class engineers tackling some of the most challenging problems in optics, systems, manufacturing, and scale.   Duties and Responsibilities   Project Coordination & Operational Support   - Coordinate and manage multiple projects simultaneously, ensuring all tasks, milestones, and deliverables remain on schedule. - Provide daily oversight of vendor activities, installation schedules, and field dispatches. - Create, maintain, and regularly update trackers to reflect project progress, deliverables, risks, and outstanding actions. - Assist with ordering, provisioning, and logistics for project materials or services. - Open, monitor, and report on provisioning tickets, ensuring timely follow-up and closure.   Cross-Functional Engagement   - Act as a key liaison among project management, facilities, engineering, IT, procurement, accounting, and external vendors. - Follow up with internal teams to keep project components (equipment, configurations, facility readiness, documentation, etc.) on schedule. - Work directly with the facilities team on site-related needs, such as access coordination, onsite scheduling, troubleshooting, and issue escalation. - Participate in regular meetings with functional groups to gather updates, identify blockers, and ensure alignment on upcoming project phases.   Data Management, Tracking & Reporting   - Develop and maintain detailed trackers for vendors, contingent workers, and project-related deliverables. - Implement best-practice standards for data accuracy, file naming, document storage, and version control. - Prepare recurring status reports for project managers and leadership, highlighting progress, variances, and completion timelines. - Ensure all project documentation is complete, up to date, and properly archived.   Accounting & Administrative Support   - Assist with accounting tasks including invoice reconciliation, purchase order tracking, and verification of vendor deliverables prior to payment. - Collaborate with the accounting team to maintain accurate project cost tracking and budget alignment. - Support administrative duties such as updating documentation, preparing meeting summaries, scheduling, and conducting compliance checks.   General Facility Support   - Respond to facility-related requests associated with active projects, including scheduling, equipment placement, space readiness, and coordination with onsite teams. - Support the facilities team with urgent or emerging needs that affect project timelines or work execution.   Required Qualifications   - 5-7 years of experience in customer service, project coordination, or support roles (with strong preference for telecommunications infrastructure experience). - Proficiency in Microsoft Office (Excel, Word, Outlook, MS Project). - Familiarity with Adobe Acrobat and ability to work across multiple systems and platforms. - Highly detail-oriented, able to maintain accuracy across trackers, documentation, schedules, and follow-up items. - Self-starter who takes ownership of assigned workstreams, proactively identifies next steps, and drives tasks to completion with minimal supervision. - Availability Monday–Friday, with occasional after-hours work depending on project schedules.   Preferred Qualifications   - Bachelor’s degree - Experience with VoIP, SD-WAN, WiFi