Job Opportunities API

Role Purpose The Office Manager & Assistant is the operational backbone of Market Securities’ Madrid office. They ensure a professional, well-functioning and compliant workplace for a fast-growing office, while providing day-to-day administrative support to all Madrid-based staff. The role combines office management, facilities coordination, health & safety liaison, and staff assistance. This is a hands-on, visible role requiring strong organisational skills, discretion and the ability to manage competing priorities in a fast-paced, international environment. Key Responsibilities Office Operations & Facilities • Oversee the day-to-day running of the Madrid office, ensuring a professional, safe and productive environment • Manage office supplies, equipment and access control. • Coordinate local vendors and service providers (building management, maintenance, cleaning, courier and office suppliers) • Oversee meeting room management and presentation readiness for client and internal meetings • Support office space planning and desk allocation for new joiners and office moves. Health, Safety & Compliance • Act as the primary point of contact for health & safety matters in the Madrid office • Liaise with QuirónPrevención (occupational health provider) regarding mandatory medical checks and office health & safety requirements. • Maintain accurate records required for regulatory inspections or audits • Maintain office records, supplier documentation and local administrative files in accordance with internal policies. Administrative Support to Staff • Act as the first point of contact for all office-related and administrative queries from Madrid-based employees • Assist staff with travel bookings and expense coordination via Navan • Support meeting logistics, courier services, archiving and general administrative needs • Work closely with the Paris Office Manager to ensure consistency of office management practices and administrative processes across both locations. • Provide ad hoc support to visiting Partners or senior management during office visits Employee & Office Support • Coordinate workspace readiness, office access and welcome arrangements for new joiners. • Coordinate office access removal, equipment collection and workspace closure for leavers. • Liaise with HR, IT and local service providers to coordinate employee office logistics. • Support employee engagement initiatives and office-based events. Candidate Profile Experience • 1–3 years’ experience in office management, administration or executive support within an international or professional services environment • Familiarity with facilities coordination and vendor liaison is a plus • Experience in a regulated financial services environment is an advantage Skills & Competencies • Fluent in Spanish and English (written and spoken) — mandatory • French is a strong plus • Strong organisational skills and attention to detail • Discreet, reliable and comfortable working autonomously in a small office • Proficient in Microsoft Office 365 (Outlook, Teams, Excel, Word) • Familiarity with Navan or similar expense/travel tools is a plus Education • Degree in Business Administration, Management or a related field preferred but not required Working Conditions Full-time, office-based (on-site), Madrid centre.