Job Opportunities API

About WPP Production We are WPP Production - the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world-class human craft with next generation technology to originate, design, and deliver multi-channel content systems at scale. Built for borderless collaboration and powered by deep craft expertise, we are the production engine designed for today's always on, AI driven marketing world. About WPP WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit  WPP.com . What does a Operations Executive do at WPP? The Operations Executive reports into the Client Operations Director.   They will facilitate the smooth running of project planning, resourcing and reporting as well as managing logistics and ad-hoc operational support for special projects. This role will work closely with all teams across the client account, including a large network of freelance talents & various global contacts.   The Operations Executive needs to be confident communicating and negotiating priorities / deadlines with all stakeholders to best manage expectations. Fostering meaningful connections and maintaining an approachable, helpful demeanour is key to the success of this role.   Someone who has worked in an EA / PA role previously would be well suited to this role.     Resource Management Oversee onboarding for all new starters with tech and HR (FTE / FTC / Freelance) Check freelance availability where required & process freelance bookings Maintain our resource management tools / trackers Execute, track and manage bookings for 300+ people during client’s on-site projects Setup new vendors in systems as required   Ensure freelancer invoice/payment queries are resolved or escalated where needed Sensitively manage the storage and comms of confidential information (eg. day rates, employee info) Communications & Logistics Owner of all generic team comms – everything from business updates to social events Manage all queries sent to the Ops chat groups / inbox, responding to all messages within the agreed timeframe, escalating if/where required Work with dedicated tech team to oversee any IT logistics, arranging and tracking kit deployment   Reporting Assist with ad-hoc reporting and data analysis requests – should be comfortable manipulating large datasets in excel   Run regular global audits of the timesheet tool, resolving incorrect / incomplete data with the team Project Planning Work with the Client Operations Director to plan, arrange and launch the client’s confidential projects Develop a thorough understanding of the various teams’ ways of working to be able to support ad-hoc special projects effectively   Arrange ad-hoc team meetings and team events Maintain the Ops training materials & templates   Validate and record employee expense claims before assigning to Operations Director for approval   Understand and work under the client’s confidentiality policy Requirements Fluent written and spoken English Strong inter-personal skills Understanding of GDPR / experience handling sensitive data beneficial Project management / PA / operational background Excel proficient Self-driven and organised with a strong attention to detail and proactive approach to problem-solving Ability to work effectively and collaborative