Job Opportunities API

TERM 12-month contract covering a parental leave SALARY   50,000-60,000 REPORTS TO   Operations Manager     COMPETENCIES •         Customer Focus •         Communication •         Physical Stamina, Mental Alertness •         Ability to Cope with Stress •         Problem Solving •         Accountability and Dependability •         Ethics and Integrity DUTIES AND RESPONSIBILITIES •         Assists in the logistical scheduling of field staff (apprx. 200 pt workers): receiving, tracking, and filling leave requests, including last minute/same day time off requests, longer term leave and vacated positions. •         Assists the Operations Manager with logistical aspects of programs, such as meetings, seminars, workshops, special projects, and events. •          Triages and responds to telephone, email, and in person inquiries from field staff. •         Coordinates engagement and satisfaction for both employees and the public. •         Assists with site visits as necessary. •         Tracks, prepares, and submits reports regarding vacancies, time and attendance. •         Works closely with the Operations Manager to fill vacancies by reviewing and evaluating applicant qualifications and eligibility. •         Coordinates and participates in the hiring process for all field staff. •         Coordinates zoning and reporting for Field Supervisors. •         Supports the onboarding of field staff and assists with training. •         Assists with equipment inventory and maintenance. •         Supports retention and recruitment activities as needed. •         Provides administrative program support. •         Promptly reports any potentially dangerous situations to the Operations Manager. •         Provides guidance relative to compliance with policies and safety regulations and practices of the OSC. •         Other duties as required. POSITION REQUIREMENTS •         Availability to work Monday to Friday in a hybrid work environment (downtown Toronto West office), some evenings and weekend work may be required. •         Police Records Check (PRC) with the Vulnerable Sector – PRC can be completed during the application process. Costs associated with the PRC will be reimbursed by the OSC after three (3) months of employment. Employment offer conditional upon a valid PRC. •         English proficiency is required, other languages an asset. •         Must have a valid Standard First Aid with CPR C certification (OSC provides training should candidates not have this requirement). •         Secondary School Diploma required, ideally postsecondary education in office administration, human resources, customer service, and / or hospitality would be an asset. •         Experience with community engagement / recruitment an asset. •         Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook). •         Strong written and verbal skills. •         Local travel will be required. •         Works well with others and takes direction and criticism in a positive manner. •         Highly effective project management, prioritization, multitasking, and time management skills to meet •         deadlines. •         Maintain a calm and professional demeanor at all times. •         Energetic, self motivated, and results oriented. •         Politically and culturally sensitive. •         Knowledge of scheduling, time, and attendance tracking software an asset. •         Knowledge of client management/database management software an asset. •         Kno