Job Opportunities API

The School of Physical and Mathematical Sciences is seeking a dedicated and proactive Senior Executive to join the Undergraduate Academic Office. Reporting to the Manager, you will play a pivotal role in supporting the school’s academic team, ensuring the smooth delivery of academic services, and enhancing students’ learning journeys. Job Description Admission • Oversee administration of student programmes (e.g. internships, attachments, exchange, integrated programme, and special initiatives). • Coordinate student mobility opportunities and liaise with internal/external stakeholders. • Manage student applications and required documentation. • Prepare official correspondence for students. • Handle general enquiries via phone, email, and in person. Academic Services • Administer course registration and related academic processes. • Manage online learning platforms and course evaluations. • Process applications for academic support and financial assistance. • Provide secretariat support for reviews and quality assurance. • Manage instructor hiring for courses. • Deliver general academic support services (e.g., scheduling, waiver handling). Examinations • Support planning and logistics for assessments. • Administer exam-related documentation and formatting. • Assist with the administration of exam scripts checking. Events • Organize student-related events and trips, including logistics and budgeting. • Manage procurement requests for event needs. • Prepare and disseminate event communications. • Coordinate venue bookings and related arrangements. Other Administrative Duties • Manage role-based email accounts. • Prepare official letters and certificates. • Administer students/faculty awards. • Support ad hoc administrative tasks as assigned. Requirements • Bachelor’s degree with at least 1 year of relevant experience or Diploma with 3-4 years of relevant experience. • Proficiency in Microsoft Office Suite and relevant software. • Strong organizational and project management skills. • Ability to work independently and as part of a team. • Strong problem-solving and analytical abilities. • Strong ability to communicate (verbal and written) effectively with students, faculty and team members. • Familiarity with higher education policies and regulations is a plus. • Responsible and reliable. • Proactive and positive attitude towards work tasks. • Possesses characteristics of being assertive and meticulous. We regret to inform that only shortlisted candidates will be notified. Hiring Institution: NTU