Job Opportunities API

A highly respected Newport Beach law firm is seeking an experienced and knowledgeable Legal Secretary to support 2–3 litigation attorneys. This is an excellent opportunity to join a collaborative team representing both nationally recognized corporations and innovative emerging companies. The ideal candidate will have extensive litigation experience, exceptional attention to detail, and the ability to independently manage a broad range of legal administrative responsibilities. Responsibilities • File and serve pleadings in California state court, federal court, appellate forums, and arbitration proceedings • Proofread and edit pleadings, discovery, correspondence, and legal documents, including creating tables of contents and tables of authorities • Assist in the preparation of pleadings, motions, discovery, and other litigation-related documents using established forms and precedent • Serve discovery requests, discovery responses, deposition notices, objections, and document productions • Process and circulate documents received from courts, clients, opposing counsel, and other parties • Coordinate calendaring requests with docketing personnel • Reserve hearing dates and schedule court reporters when needed • Enter and revise attorney time entries in accordance with firm guidelines • Schedule depositions with court reporters and videographers and process transcripts upon receipt • Download, organize, and save incoming case documents • Prepare check requests, vouchers, invoices, and reimbursement requests • Open and close matters in accordance with firm procedures • Assist with client billing and facilitate client payments • Coordinate client meetings, business development meetings, and MCLE programs Qualifications • Minimum of 7 years of Legal Secretary or Legal Assistant experience • Significant experience supporting attorneys in a heavy litigation environment • Strong knowledge of California civil litigation procedures, court rules, and filing requirements • Ability to exercise sound judgment and work independently • Exceptional organizational skills and attention to detail • Strong written and verbal communication skills • Ability to manage multiple priorities in a fast-paced environment Technical Skills • Advanced proficiency in Microsoft Word, Outlook, and Adobe Acrobat • Experience with iManage and TABS is highly preferred Work Environment This position offers a hybrid schedule. During the initial onboarding and training period, candidates should expect to work primarily in-office to ensure successful integration into the firm's systems, procedures, and workflows. Following training, employees will transition to a hybrid schedule that includes at least one day per week in the Newport Beach office. Compensation • $42–$50 per hour, depending on experience • Annual compensation of approximately $87,360–$104,000 Benefits • Medical Insurance (multiple plan options) • Dental Insurance • Vision Insurance • 401(k) with employer match after introductory period • Discretionary annual bonus • 2–3 weeks of paid vacation, based on tenure • 6 paid sick days annually • 12–14 paid holidays annually • Birthday holiday • Employee appreciation events throughout the year • Complimentary gym membership • Term life insurance • Disability insurance Schedule • Full-time • 8-hour workday • Monday–Friday • Occasional overtime during busy litigation periods Qualified candidates are encouraged to apply for confidential consideration.